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11 best productivity apps for realtors to help you achieve more

As a real estate professional, sometimes you may feel like you need more than 24 hours in a day to get things done. With so many tasks to do, paperwork to sort out, and people to interact with daily, it’s easy to get overwhelmed. This is where productivity apps enter the picture.

Productivity apps are all the rage these days, and with good reason. Using the right software to create efficient workflows, access and share essential documents, book appointments, and seamlessly communicate with the necessary people can save you valuable time and effort. Below are the best tools to keep you and your team of agents organized so that you can focus on closing more deals and boosting your revenue.

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11 best apps for realtors to boost productivity

With the numerous tasks they’re required to perform daily, realtors sometimes need a little help increasing their personal productivity. The following apps are excellent tools for you and your team to stay right on track and boost your real estate business.

1.  Aloware

This modern contact center solution is of great help for real estate agents even when they’re on the go. Aloware has a handy mobile app that allows you to manage your omnichannel communications in one place. This tool has advanced calling features that let you take care of several aspects of business. With Aloware, your team can:

  • Do unlimited outbound calling
  • Schedule SMS follow-ups
  • Power dial to make more calls in less time

Additionally, Aloware has some valuable customer relationship management (CRM) integrations, including HubSpot. This feature lets you make phone calls and automatically log call activity without switching between apps. 

aloware best apps for realtors

2.  HubSpot

This free inbound marketing solution is incredibly useful across industries. It offers a broad collection of sales, marketing, and service tools you can seamlessly integrate with other apps you may be using. Additionally, it has some extra features at an added cost that make your marketing experience even better.

With HubSpot, you can:

  • Log and track calls, emails, and texts messages between you and your clients
  • Personalize and automate email blasts
  • Create and manage actionable campaigns
  • Promote and streamline team collaboration

3.  Pipedrive

CRM software is crucial to driving productivity in your real estate business. Pipedrive is an excellent tool to increase revenue and save time while:

  • Building efficient pipelines for investors, buyers, and properties
  • Tracking conversations with customers
  • Taking notes in-between showings
  • Following up with your leads and prospects

This powerful tool lets you keep tabs on all your portfolios so that you can prioritize operations. It enables you to import data quickly and review previous communication with clients so that you’re always on top of all conversations.

4.  Zoho

This CRM product provides you with tools to manage your sales process and properties in one place. It’s a one-stop-shop solution for brokerage firms and real estate agents. Zoho has many valuable features, including:

  • Omnichannel communication
  • Built-in campaigns
  • Project management tools
  • Third-party integrations and application programming interfaces (APIs)
  • Marketing automation
  • Team collaboration
  • Customer support

Moreover, it allows full customization to meet your real estate agency’s unique needs. Its self-service portals can connect both property buyers and sellers with your business and help you effortlessly generate leads. 

5.  Todoist

Lists are the easiest way to keep track of your daily tasks and get them out of your head. They allow you to visualize and prioritize activities so that you can get everything done right on time. Todoist is a to-do list tool that helps you remain organized and ensure you don’t miss a beat. It enables you to categorize your tasks by project and figure out what’s yet to be completed with its practical board view.

This solution is compatible with all major operating systems, including:

  • Windows
  • Apple/Mac
  • Android

to do list templates apps for realtors

6.  Google Workspace

Many think Google Workspace is yet another cloud storage tool. Yet, it includes all the productivity tools you know and love, including:

  • Google Drive
  • Google Sheets
  • Google Docs
  • Google Slides
  • Google Meet
  • Google Calendar

This all-in-one solution is ideal for creating and sharing documents with your teams and clients so that you can collaborate in real-time. It also allows you to edit documents online, knowing they will sync once your device is back online. 

7.  Dotloop

This real estate transaction management tool lets agents, brokers, and clients team up virtually. It empowers you and your salesforce to manage deals from offer to close effortlessly and in real-time. 

This solution integrates with more than 75 real estate platforms, including popular CRMs, accounting systems, and more. Dotloop users can easily:

  • Edit forms
  • eSign
  • Collaborate
  • Automate compliance

8.  Adobe Lightroom

Adobe Lightroom is a powerful image editing software that makes your property pictures look amazing. Additionally, it empowers you to optimize your workflow by batching processes and applying presets to a series of photos simultaneously.

This photo editor has an intuitive interface you and your team can easily use. Besides, it protects your original files in case you go overboard with the edits. Lightroom is perfect for:

  • Adding custom color effects
  • Adjusting brightness and contrasts
  • Preserving image quality
  • Sharpening or softening pictures 

9.  BombBomb

Video is one of the most effective storytelling tools available, and you can take advantage of it on numerous platforms. This marketing tool allows you to engage and convert more leads than other types of content. 

BombBomb supports over 50 CRM and email marketing integrations. This app makes it easy for you and your team to record and send personalized video messages to your clients that may lead to:

  • Increased replies
  • More email clicks
  • Added communication efficiency

10.  Evernote

This versatile app will come in incredibly handy if you’re a note-taker. It makes it super easy to write down important details about clients, deals, and properties so that you won’t accidentally forget.

Evernote’s Chrome extension also lets you:

  • Quickly save fragments or full versions of any website, ad, or real estate newsletter 
  • Scan and upload documents through your phone’s camera
  • Record voice messages
  • Shoot videos

11.  Calendly

It’s hard to keep your schedule organized without a good calendar app. Although there are dozens on the market, Calendly offers you a clean, intuitive interface to book meetings and phone calls with your clients through your very own scheduling link.

This tool will make your life and your prospects’ much easier by:

  • Automatically checking availability
  • Updating your schedule for you
  • Preventing overlapping meetings 


Efficiency is a non-negotiable trait for real estate professionals. Thankfully, tools like the ones listed above help you boost this quality. If you want an all-around solution for your real estate needs, contact us and try Aloware today.