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Mastering Cold Calling: Best Techniques to Boost Your Pickup Rate

Let’s face it: cold calling can be daunting. You dial number after number, only to be met with voicemail after voicemail. But don’t worry—you’re not alone, and there are proven strategies to make your efforts more fruitful. Whether you’re a seasoned pro or just starting, these techniques will help you boost your pickup rate and turn those dreaded cold calls into warm conversations.

What is cold calling?

Cold calling, is an essential yet often challenging sales technique, involves reaching out to potential customers who have not previously expressed interest in your product or service. This proactive approach allows businesses to directly connect with prospects, generate leads, and build new relationships. Despite its reputation for high rejection rates, when executed effectively using proven strategies such as leveraging local presence numbers and branded caller IDs, cold calling can significantly boost your outreach success. By understanding the nuances of this technique and implementing best practices, you can transform cold calls into valuable conversations that drive business growth.

The importance of local presence numbers

Imagine you’re getting a call from an unknown number. If it’s from a distant area code, you’re likely to ignore it, right? Now, if it’s a local number, you might think it’s someone you know or an important local business. This is where local presence comes in. Using a phone number with a local area code that matches the recipient’s location creates a sense of familiarity and trust. Studies show that prospects are more likely to answer calls from local numbers because they appear more relevant and less intrusive. Learn more about how local presence works and how to set it up on Aloware.

Leveraging branded caller ID

Another game-changer is displaying a branded caller ID. Picture this: instead of a random number, your company name pops up on the recipient’s phone. This instantly boosts credibility and recognition, making the recipient more inclined to pick up. Tools like Aloware enable sales teams to integrate branded caller IDs seamlessly into their cold calling strategy, helping build immediate trust and curiosity.

cold calling techniques

Brand registration and compliance

To further enhance your credibility and ensure compliance, it’s crucial to register your brand with major carriers and caller ID databases. Brand registration involves submitting your company information and phone numbers to official registries, which then authenticate your caller ID. This not only boosts your pickup rate but also protects your brand from being flagged as spam.

Moreover, staying compliant with regulations such as the Telephone Consumer Protection Act (TCPA) in the U.S. is vital. This includes obtaining explicit consent from prospects before calling, respecting Do Not Call (DNC) lists, and ensuring that your calling practices align with legal standards. By doing so, you not only enhance your brand’s reputation but also avoid potential legal repercussions.

Here is a checklist of everything you need to know about TCPA Compliance

Implementing the double-dial technique

You’ve already got a local number calling your prospects, and your brand is showing up. Now, let’s talk about the double-dial technique. It involves calling a prospect again within 30 seconds if they don’t pick up the first time. Our research indicates that this method can significantly increase pickup rates. The urgency and persistence conveyed by a quick follow-up call often prompt prospects to answer out of curiosity or urgency. This technique works especially well when combined with local presence and branded caller ID, boosting your chances of making contact.

Using voicemail drop technology

Leaving voicemails can be a time-sink, but voicemail drop technology simplifies the process. By pre-recording voicemails, you can leave consistent and professional messages without the need for manual effort. This ensures that every voicemail is clear, concise, and on-brand, saving time and maintaining quality communication.

outbound calling

Using voicemail drops strategically can significantly increase the efficiency of your sales calls. For instance, you can use different messages for initial outreach, follow-ups, and final attempts, ensuring that each touchpoint is purposeful and adds value to the prospect.

Implementing this technology not only saves time but also ensures that your sales team maintains a high level of professionalism in every interaction. This approach can lead to better engagement rates, as prospects are more likely to respond to well-crafted, relevant messages.

Learn how to set up and use voicemail drops effectively.

Sending templated SMS follow-ups

When a prospect doesn’t answer your call, sending a templated SMS follow-up can keep the engagement alive. Personalized SMS messages that follow up on a missed call can remind the prospect of your call and provide additional context or information. This multi-channel approach ensures your message reaches the prospect through different mediums, increasing the chances of a response.

How to use Templated SMS follow-ups effectively:

  • Create Engaging Templates: Design SMS templates that are concise, engaging, and tailored to various stages of the sales process. Include a clear call to action, such as scheduling a follow-up call or visiting a specific link for more information. For instance, “Hi [Name], this is [Your Name] from [Your Company]. I tried reaching you earlier regarding [specific topic]. Can we schedule a quick call to discuss how we can help you with [specific benefit]?”.
SMS template
  • Timing and Frequency: Send follow-up SMS messages promptly after a missed call to keep the interaction fresh in the prospect’s mind. However, avoid bombarding them with too many messages. A strategic follow-up schedule, such as sending an SMS a few hours after the missed call and another follow-up a day later, can be effective.
  • Include Value Propositions: Highlight the value your product or service can bring to the prospect’s business. For example, “Hi [Name], this is [Your Name] from [Your Company]. We have helped companies like yours increase productivity by 20%. Let’s discuss how we can do the same for you. Schedule a call here: [Link].”

By integrating SMS follow-ups into your cold calling strategy, you can create a seamless communication flow that keeps prospects engaged and increases the likelihood of a response. This approach not only complements your calling efforts but also provides a non-intrusive way for prospects to interact with your brand at their convenience.

Learn more about creating and sending SMS templates in Aloware.

Maximizing efficiency with a Power Dialer

To dial more efficiently and remain compliant, consider using a power dialer. A power dialer can significantly increase the number of calls you make by automatically dialing the next number on your list as soon as you finish a call. This eliminates the downtime between calls, allowing you to focus on speaking with more prospects. Power dialers also come with features to ensure compliance with regulations, such as call recording and monitoring, which can help maintain high standards of communication and adherence to legal requirements. Learn more about how Aloware’spower dialer can streamline your calling process.

Power dialer

Optimal timing for cold calls

Timing is crucial in cold calling. Research shows that the best times to make cold calls are between 10 AM to 12 PM and 4 PM to 5 PM. Calls made during these periods have significantly higher success rates compared to other times of the day. Aligning your outreach efforts with these optimal times can improve your pickup rates and overall success​​.

Utilizing effective call scripts

A well-crafted call script can guide your conversation and help maintain a natural flow. Effective scripts include open-ended questions, clear value propositions, and a compelling call to action. For instance, instead of asking yes/no questions, use questions that encourage prospects to share more about their needs and challenges. This approach helps build rapport and gather valuable insights.

Overcoming objections

Handling objections effectively is a crucial skill in cold calling. Common objections include “I’m not interested” or “I don’t have time.” To overcome these, prepare responses that acknowledge the prospect’s concerns and provide compelling reasons to continue the conversation. For example, if a prospect says they don’t have time, you could respond with, “I understand you’re busy. I can share how we’ve helped companies like yours save time and increase productivity in just a few minutes.”


Increasing your cold calling pickup rate requires a combination of effective techniques, persistence, and the right tools. By implementing strategies like local presence, branded caller ID, double dialing, voicemail drops, personalized SMS follow-ups, and utilizing a power dialer, you can significantly improve your outreach success. Remember to time your calls optimally, personalize your approach, use effective scripts, and stay consistent and persistent. Leveraging technology and tools will further enhance your efforts, making your cold calling campaigns more efficient and productive.

If you’re ready to transform your cold calling efforts and see a significant boost in your pickup rates, request a demo of Aloware today.


What is cold calling, and why is it important?

Cold calling is a sales technique where sales representatives contact potential customers who have not previously expressed interest in the offered products or services. It’s important because it allows businesses to directly reach out to prospects, build new relationships, and generate leads.

How can local presence numbers improve my cold calling success?

Using local presence numbers, which match the area code of the recipient, can increase the likelihood of your calls being answered. Prospects are more likely to pick up calls from local numbers as they appear more familiar and less intrusive.

What is branded caller ID, and how does it enhance my cold calling strategy?

Branded caller ID displays your company name instead of a random number when you call someone. This boosts credibility and recognition, making prospects more inclined to answer.

What is the double-dial technique, and how does it work?

The double-dial technique involves calling a prospect again within 30 seconds if they don’t pick up the first time. This method conveys urgency and persistence, often prompting prospects to answer out of curiosity.

How does a power dialer improve cold calling efficiency?

A power dialer automates the dialing process, reducing downtime between calls and allowing you to contact more prospects in less time. It also includes features like call recording and monitoring to ensure compliance with regulations.