The 24/7 AI Receptionist that picks up, qualifies, books, and logs to your CRM.

Aloware answers every inbound call in 35 languages, runs your front-desk script, books the appointment, routes to the right rep, and writes everything back to HubSpot, Salesforce, or your CRM of choice. It's not a separate answering service. It's your phone system, doing more.

Book a 20-minute demo

Start free — no credit card

4.1

from 828 reviews

10,000+ teams

Setup in 10 minutes

HubSpot Certified App

HubSpot Leading Technology Partner

The shift

Most AI receptionists pick up. Aloware's actually qualifies.

The category is full of inbound add-ons billed in fixed minute buckets that route calls and take messages. Aloware's receptionist runs the full intake script, books the appointment, and writes everything to your CRM — on the same phone system, at the same per-minute rate.

Phone-system add-ons Per-minute, inbound-only

Standalone AI receptionists Bolted on top of your phones

Live answering services Smith.ai, Ruby, Posh

Aloware AI Voice Agent Front-desk-grade, CRM-native

What it actually does

! Answers and routes inbound calls

! Answers, books appointments

! Answers, takes a message

Answers, qualifies, books, transfers smart

Caller qualification

! Basic intent capture

! Form-style intake

! Human takes a message

Full script — tags, routes, disqualifies

CRM integration

! Basic sync, often via Zapier

! Limited native, mostly Zapier

− Email transcripts to forward

Native — HubSpot, Salesforce, more

Pricing model

− Fixed minute buckets + overages

− $0.99/min or fixed monthly tier

− Per-call fees + monthly minimums

Starts at 10¢/min — same as your other calls

Phone system

− Locked to one provider's plan

! Sits on top of yours

− Forwards to a third-party number

Aloware is the phone system

Languages

! Limited language packs

! ~14 languages

! English-only on most plans

35 languages, mid-call switching

How it works

From the first ring to the CRM record. 24/7.

Step 01

The call comes in

Your AI Receptionist greets the caller in your brand's voice — in any of 35 languages, switching mid-call if the caller does.

35 languages

Step 02

The agent runs the script

Qualifies the caller against your criteria, answers FAQs from your knowledge base, books appointments while they're still on the line, and decides when to transfer to a human with full context.

Qualify Answer FAQs Book Smart transfer

Step 03

Everything lands in your CRM

Recording, transcript, AI summary, disposition, and contact fields update automatically in HubSpot, Salesforce, Pipedrive, Zoho, or GoHighLevel — in real time.

HubSpot Salesforce Pipedrive Zoho GoHighLevel

What the agent handles

24/7 inbound coverage.

Every call gets picked up — nights, weekends, holidays, lunch hours, and the spike at 9:01am Monday.

Multilingual answering.

35 languages, no separate setup per language.

Lead qualification.

Asks the questions you'd ask a new caller, tags the contact, and disqualifies wheel-spinners before they hit a rep.

Appointment booking.

Native scheduling through Cal.com, Google Calendar, and Calendly. Books while the caller is on the phone, sends the confirmation, updates the calendar.

Smart transfer with context.

When a call needs a human, the agent routes to the right rep based on intent, CRM data, and availability — and hands them a full caller summary before they pick up. No "let me get up to speed."

FAQ resolution from your knowledge base.

Upload your help docs, pricing, and policies. The agent answers in plain language and stays inside the answers you've approved.

Voicemail handling.

If a caller can't be transferred, the agent captures the details, summarizes intent, and pushes a follow-up to the right rep's queue.

CRM-native logging.

Every interaction writes back to the contact record automatically. No manual entry. No tabs to switch.

Built in

Other AI receptionists are add-ons. Aloware is the phone system.

Same number, same dashboard, same minute rate — whether the call is answered by your team or the agent.

It's your existing number

No call forwarding. No third-party number to publish. The agent answers on the same line your team uses today.

It's your existing dashboard

AI calls live in the same inbox, reports, and recordings view as your team's calls. One source of truth, not a second tool to log into.

It's the same trust layer

NumberGuard, Branded Calling, Local Presence, A2P 10DLC, DNC management — same compliance posture covering AI calls and your team's.

It's the same minute

Starts at 10¢/min — the same rate as the rest of your calling. No fixed-bucket plans, no overage anxiety, no "AI receptionist tier."

Estimate your cost

Pick your LLM, voice, and telephony. See the real per-minute rate for your setup.

Monthly call minutes

Enter your expected monthly call volume in minutes.

LLM

Text-to-Speech

Telephony

Cost Per Minute

$0.000

Estimated for the per-minute plan

Total per month $0.00

Who it's for

The AI Receptionist works for any team that takes inbound calls and can't afford to miss them:

Small business front desks

Replaces the live answering service without losing the human escalation path.

Real estate teams

Qualifies inbound buyer/seller leads and books showings while interest is hot.

Home services

Handles after-hours service requests, books estimates, routes emergencies.

Legal and professional services

Runs the front-of-funnel intake before passing to staff.

Healthcare-adjacent (non-HIPAA) practices

Books consultations, answers visit FAQs.

Sales-led B2B teams

Covers the inbound line when SDRs are off, qualifies, books demos.

Questions teams ask before switching

What is an AI receptionist?

An AI receptionist is software that answers your inbound business calls in place of a human front desk. It greets callers, asks qualifying questions, answers FAQs from your knowledge base, books appointments, and either resolves the request or transfers to a live agent — 24/7, in any language you support.

How is Aloware's AI Receptionist different from Smith.ai and other answering services?

Smith.ai and similar tools are answering services — third-party agencies that take your calls and bill per call or per minute through their own platform. Aloware's AI Receptionist isn't a service; it's a feature of the phone system you already use. Calls happen on your number, log to your CRM, and bill at the same flat 10-cents-per-minute rate as the rest of your team's calling.

Will the AI Receptionist replace my receptionist?

For most teams, no. It replaces the calls your receptionist shouldn't have to take — after-hours, overflow, FAQ-level requests, routine bookings — so the humans on your team can focus on the calls that actually need them.

Can the AI Receptionist handle multiple languages?

Yes — 35 languages, with mid-call language switching if the caller does.

What CRMs does the AI Receptionist integrate with?

HubSpot, Salesforce, Pipedrive, Zoho, GoHighLevel, and Guesty — natively, not through Zapier. Every call, transcript, summary, and disposition logs in real time to the right contact record.

How much does an AI receptionist cost with Aloware?

10 cents per minute. No per-call fee. No premium tier. You pay only for the minutes the agent is on the line.

Can I customize what the agent says?

Yes. You define the greeting, the qualifying questions, the knowledge base it answers from, the routing rules, and the escalation logic in a no-code builder. You can run different agents for different lines or different times of day.

Is the AI Receptionist compliant?

Aloware is A2P 10DLC registered, with DNC management and PII redaction built in. Note: Aloware is not HIPAA compliant, so the AI Receptionist isn't suitable for protected health information workflows.

Can the AI Receptionist book appointments?

Yes. It books appointments while the caller is still on the line through native scheduling in Cal.com, Google Calendar, or Calendly — sends the confirmation, blocks the slot on the rep's calendar, and logs the booking to the CRM contact record.

How long does setup take?

Most teams have a working agent live the same day. Upload your knowledge base, configure your greeting and routing, set your business hours, and you're answering calls.

See it answer your calls.

Book a 15-minute demo and we'll build your first AI Receptionist live with you on the call.

Book a demo